Admin Executive/Associate at SAY-IT! YIT@ North

Admin Executive/Associate at SAY-IT! YIT@ North

SAMH SAY-IT! (Sports, Arts, Youth Integrated Team) provides assessment and invention for youths and engages youths for ongoing monitoring and support. YIT also works actively with youth agencies, schools and community partners to provide holistic case management for youths and their families.

Responsibilities:
Administration

• Prompt update of data and statistics for reporting to funders
• Manage database of youths, caregivers, volunteers and network partners etc.
• Update and submit all participants’ attendance, registration forms, volunteer forms, evaluation forms and any other relevant documentation as and when required by Programme Head
• Compile and ensure delivery of documents to HQ and other centres on regular basis

Finance

• Work closely with Finance Department
• Update and submit budget spreadsheet for centre expenses on monthly basis
• Bank in cash/cheque to the bank when necessary
• Ensure all invoices, gift receipts, receipt booklet, and forms are sufficient
• Handle purchase requisite for the centre and to source for quotations when necessary
• Manage staff claims and reimbursements

Operations

• Maintain all the administrative files and ensure all proper procedures are in place
• Ensure regular stock take of the materials, inventory and assets, to replenish or inform Programme Head to purchase when stock is low
• Oversee and ensure cleanliness and maintenance of centre, including supervising cleaning trainees and liaison with vendors
• Answer phone call enquiries when necessary and to cancel sessions if relevant staff is unable to conduct the session
• Liaise with external parties when external facilities are needed

Others

• Support and assist in outreach booths and other SAMH projects
• Comply with all existing regulations and SOPs of SAMH
• To maintain regular meetings with colleagues and provide feedback for the programme
• Perform other duties as assigned by Programme Head and the SAMH Management Team
• The incumbent may be required to perform duty beyond normal work schedule at times

Requirements:

• A-Level/Nitec/Higher Nitec in Business Administration or related discipline
• At least 2 years of relevant work experience
• Experience working in Social Service Agencies will have an added advantage
• Able to multi-task
• Able to work independently as well as in a team

Skills and Competencies 

• Good organisational and written skills
• Good communication and interpersonal skills
• Must be proficient in MS Word, Excel and PowerPoint

To apply, please email to recruit@samhealth.org.sg
Kindly be informed that only shortlisted candidates will be notified.