Admin Associate (Youth Integrated Team)

ADMIN ASSOCIATE (YOUTH INTEGRATED TEAM)

At Singapore Association for Mental Health, SAMH, we improve the lives of persons with mental health issues through rehabilitation and reintegration. Our beneficiaries include youths, students and adults. We are here at every step of their recovery journey, while also providing emotional and practical support to their families and caregivers.

Job Description 

Administration

• Prompt update and keying in of data and statistics for reporting to funders
• Manage database of youths, caregivers, volunteers, network partners, etc.
• Submit and key in all participants’ attendance, registration forms, volunteer forms, evaluation forms and any other relevant documentation as and when required by Programme Head
• Compile and ensure delivery of documents to HQ and other centres on regular basis

Finance

• Work closely with Finance Department of SAMH
• Submit and key in budget spreadsheet for centre expenses on monthly basis
• Bank in cash/cheque to the bank when necessary
• Ensure all invoices, gift receipts, receipt booklet, and forms are sufficient
• Handle purchase requisite for the centre and to source for quotations when necessary
• Manage staff claims and reimbursements

Operations

• Maintain all the administrative files and ensure all proper procedures are in place
• Ensure regular stock take of the materials, inventory and assets and to replenish or inform Head to purchase materials when stock is low
• Oversee and ensure cleanliness and maintenance of centre, including supervising cleaning trainees and liaison with vendors
• Answer phone call enquiries when necessary and to cancel sessions if relevant staff is unable to conduct the session
• Liaise with external parties when external facilities are needed 

Others

• Support and assist in outreach booths and other SAMH projects.
• Perform other duties as assigned by Programme Head and the SAMH Management Team, which at times, Administrator may require to perform duty beyond normal work schedule.
• Comply with all existing regulations and SOPs of SAMH.
• To maintain regular meetings with colleagues and provide feedback for the programme
• Any other duties as assigned by Programme Head / Assistant Director

Requirements

• Diploma in Business Administration or relevant disciplines
• Must be proficient in Microsoft Office (MS Word, Excel and Powerpoint).  Experience working in Social Service Agencies will be an added advantage

Interested applicants may send their resume to recruit@samhealth.org.sg

We regret that only shortlisted candidates will be notified.